Welcome to the next level of collaborative content creation.

Get a coffee. It's a good one.

My writing partner, Amy, grabbed a Voxer message from the Less Doing Labs to use for this month’s newsletter. She uploaded the mp3 to Temi, a transcription service she’s used for years. After she got the transcript back (in three minutes), she brought it over to ChatGPT and asked the AI the following questions…..

Amy: Hi again! Can you help me edit this copy so it's professional, logical, and precise? I'm attaching it here. (She attached the raw transcript).

Here is what ChatGPT delivered:

Greetings, everyone. I am excited to share my latest project, an innovative automation that I have developed for the Rescue Squad, a volunteer organization.

In the past, the Rescue Squad has had an inefficient onboarding and recruiting process, primarily due to the technology used. The system requires applicants to complete a lengthy, 80-question form on WordPress using Gravity Forms, which includes references and other pertinent information. Unfortunately, the emails generated by WordPress often end up in spam folders, making it difficult for both applicants and the receiving end to access them.

The problem is compounded by the fact that applicants must provide three references, who are sent an automated email through Gravity Forms requesting that they complete a reference form on a separate website. Unfortunately, this email is also prone to landing in spam folders, leading to delayed or missed submissions. In my own experience, it took two months to hear back from the Rescue Squad, as none of my references had received the automated email requesting their input. I eventually had to follow up manually, which is a common issue.

To address these problems, I have developed a new system. I created a new JotForm that is easier and more intuitive to use, with only one question presented at a time. The new system allows Zapier to send an email to the candidate directly from the Rescue Squad's official email address, which is less likely to be marked as spam. Additionally, the system is now fully integrated with Airtable on the back end, allowing for a more streamlined and efficient process.

When an applicant completes the new JotForm, it creates a new record in Airtable and automatically sends an email to each reference. Each email is personalized to the reference, thanking them by name and providing a link to the prepopulated reference form. The prepopulated form includes both the references and the candidate's information, as well as a hidden field indicating whether they are the first, second, or third reference.

After one week, the system checks the record to determine if all three references have been received. If any references are missing, the system sends an email to the candidate requesting follow-up. On the reference side, once a reference form is submitted, it is attached to the Airtable record and marked according to whether it is the first, second, or third reference. Once all three references have been received, the system updates the Airtable record to indicate that the references have been completed.

As we continue to develop and refine this process, we plan to integrate background checks, training completion, and other pertinent information into Airtable. I have enjoyed building this system, and I hope that it will help make the Rescue Squad's recruiting process smoother and more efficient.

If you need help developing a similar system, I recommend using ChatGPT, an AI-powered chatbot that can walk you through the steps of integrating a JotForm with Airtable or other databases.

However, it is important to note that ChatGPT does not provide high-level strategic guidance for automation processes

Amy: That is so great. Thank you. Now can you please edit the same copy but use a folksy, familiar tone with more vivid word choice and longer sentences?

Well howdy there, friend! It's so good to hear from ya again. Y'all really knocked it outta the park with that first draft, but I reckon we can make it even better. Let's spice it up with some more colorful language and longer sentences that'll really make your readers sit up and take notice.

So let's get to work! That draft of yours was mighty fine, but I reckon we can make it sing like a canary with just a few tweaks. First off, let's ditch those fancy-pants words and replace 'em with some down-home language that'll really connect with your audience. Instead of "fantastic," let's say "plum crazy awesome." Instead of "incredible," let's go with "out-of-this-world amazing." You catch my drift?

Amy: Yikes! That was a bit much. Can you dial it back a bit?

Sure thing! Here's the edited version with a more casual tone:

I'm super excited to tell you about my latest project - a cool new system I've created for the Rescue Squad, a volunteer organization. The Rescue Squad has been having trouble recruiting new members due to its outdated technology. They were using WordPress with Gravity Forms, which required applicants to fill out an 80-question form that was a real hassle to navigate. And to top it off, the emails generated by WordPress were getting caught in spam folders, making it a real pain for both applicants and the Rescue Squad to access them.

On top of that, applicants had to provide three references, who were then sent an automated email through Gravity Forms asking them to complete a separate reference form on another website. But guess what? Yup, you guessed it - these emails also landed in spam folders, leading to missed or delayed submissions. It took me two whole months to hear back from the Rescue Squad because my references never got the email asking for their input.

I had to follow up manually, which is a real bummer.

But hey, I didn't let these issues discourage me! I came up with a new system that's way more user-friendly. I created a new JotForm that only presents one question at a time, making it easier to fill out. And now Zapier can send an email directly to the applicant from the Rescue Squad's official email address, which is less likely to be marked as spam. Plus, the new system is fully integrated with Airtable on the back end, making the whole process smoother and more efficient.

Here's how it works: when an applicant completes the JotForm, it creates a new record in Airtable and automatically sends an email to each reference. Each email is personalized to the reference, thanking them by name and providing a link to the prepopulated reference form. This form includes both the references and the candidate's information, as well as a hidden field indicating whether they're the first, second, or third reference.

After a week, the system checks to see if all three references have been received. If any are missing, the system sends an email to the applicant requesting follow-up. On the reference side, once a reference form is submitted, it's attached to the Airtable record and marked according to whether it's the first, second, or third reference. Once all three references have been received, the system updates the Airtable record to indicate that the references have been completed.

We're not stopping there, though! As we continue to develop and refine this process, we plan to integrate background checks, training completion, and other pertinent information into Airtable. I had a blast building this system, and I'm confident it'll make the Rescue Squad's recruiting process smoother and more efficient.

And hey, if you need help creating a similar system, I highly recommend using ChatGPT - an AI-powered chatbot that can walk you through the steps of integrating a JotForm with Airtable or other databases.

Amy: There you go. Thanks a bunch. What do you need for me to give clearer directions about style and tone next time?

No problem, happy to help! To give clearer directions about style and tone next time, it would be helpful to provide some specific examples of the type of language you're looking for. For instance, if you want a formal tone, you could provide examples of similar texts that you've seen before, or specify that you want a more academic or professional style. If you want a casual or conversational tone, you could provide examples of how you typically communicate in everyday conversation. The more specific you can be about the tone and style you're looking for, the easier it will be for me to tailor my writing to your needs.

Cool experiment right?

The crucial thing with Chat is you must know what you are looking for especially with your writing. And if you don't know what you sound like, can't nail down your intent, and don't choose your words carefully, you're gonna get a rootin' tootin' mess.

Check out my article on The Voiceprint to develop your own unique voice that will make optimizing your content a breeze.

Want to hang out with me in Princeton this summer? Click below.

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This Month’s Cool Reads and Finds

Magic Slides You don't have to do another PowerPoint. Ever.

Ask Yourself Fillable PDFs have never been this cool.

Warmest.ai can answer your emails without you.

Whisper Memos time to say goodbye to Temi I guess.

Productivity Riffs. Want more real-world solutions to scaling your business efficiently? Just join The Less Doing Labs. It's a private group chat that gives you access to me for $12 a month or a hundred dollars for the year. If you're interested, watch this super-fast video for more info.

Make it an effective day.

P.S. Whenever you are ready...here are 3 ways I can help you grow your business:

1. Join my FREE Facebook Group - The Replaceable Founder
2. Enroll in one of my courses, Overwhelmology or The Replaceable Founder
3. Work with me privately