Are You Missing These Business Blind Spots?
Apr 30, 2025 6:11 am
May 13, 2025, Issue #11
Hi ,
When you’re wearing all the hats, even simple tasks can start to feel like a grind. But here’s the good news: you don’t have to do everything manually—or alone.
There are smart, affordable tools out there that can take a surprising amount of work off your plate. In this issue, I’m sharing three ways to let tech do the heavy lifting so you can stop juggling and start scaling.
Let’s make your systems work for you, not the other way around.
Onward,
Laurie McAleenan
Virtual Assistant
Task Owl Va, LLC
Rather listen than read? Click to listen to the audio version of this topic
3 Ways To Let Tech Do The Heavy Lifting In Your Small Business.
Let’s talk about something every growing business hits sooner or later:
You can’t keep doing everything manually.
Whether it’s juggling calendars, chasing invoices, or managing customer relationships—it all adds up. That’s where smart tech comes in.
The right tools don’t just save time—they help you scale without burnout. And no, you don’t have to become a tech wizard to make it happen.
Here are 3 simple ways you can start leveraging technology right now:
Automate the Repeatables
If you're doing the same task over and over (think onboarding emails, appointment reminders, follow-ups), it's time to automate. Tools like Dubsado, Zapier, or Calendly can handle these for you with zero drama.
This will be an obvious suggestion to many, however, I met someone recently, an executive assistant, who uses email and a hand-drawn grid on paper to coordinate scheduling a team meeting!
Something else to consider - could you upgrade your software subscription to a level that would give you access to more automation? Perhaps it is time to make that investment.
Centralize Your Communications
Ditch the scattered messages across email, text, and DM. Use a client portal, chat software like Slack or Zoom Chat, CRM, or project management tool like ClickUp, Trello, or Notion.The key is to have one central place. Your brain will thank you.
Track What Matters
You can’t grow what you don’t measure. Use simple dashboards or integrations built into your current software or utilize specific software (Google Sheets, QuickBooks, etc.) to monitor your income, client load, and time spent.
Data = decisions made faster.
Bottom Line:
Tech isn’t here to replace your magic—it’s here to give you more space to shine.
Imagine handing off the busy work so you can focus on strategy, vision, and results. That’s the goal.
If you’re not sure what tools are right for your business or how to implement them, that’s where I come in. Let’s chat.
👇
Book Recommendations
Clockwork, Revised and Expanded: Design Your Business to Run Itself (Entrepreneurship Simplified)
Clockwork is a game changer for anyone who wants their business to run without being glued to their laptop 24/7. It walks you through how to set up systems, delegate like a boss, and design your business to operate smoothly—even when you're not in the room (or secretly watching Netflix).
I’m a huge fan of Mike Michalowicz’s books, and Clockwork is next on my reading list.
Give it a read—it pairs nicely with a tech audit and a strong cup of coffee.
Let's Chat
If your business feels like it’s running you—and not the other way around—you’re not alone. I work with small business owners who are juggling too much and need a trusted partner to help untangle the chaos.
Whether it’s the inbox that won’t stop, the calendar conflicts, or the projects slipping through the cracks, I bring clarity, structure, and calm to the backend of your business so you can focus on growth, not firefighting.
Ready to stop drowning in the day-to-day? Let’s talk. Book a free 30-minute call and let’s figure out what’s weighing you down—and how I can help lift it.