Minutes of General Meeting - Sunday April 26, 2026

Dear Members,

Please find the minutes below, and a copy has been linked to this email for your records.

Thank you

Admin, ANNS

GENERAL MEETING MINUTES

Date: Sunday, April 26th, 2026

Time: 3:00 PM – 5:00 PM

Location: Online (Zoom)

Executives in Attendance

President – Philip Okunaiya

Vice President – Adaugo Nwakuna-Njaka

General Secretary I – Muyideen Alagbe

General Secretary II – Felicia Okpala

Financial Secretary I – Franklyn Anoje

Financial Secretary II – Rita Ibrahim

Welfare Officer I – Chiazoka Ikebata

Treasurer – Victor Ani

Members in Attendance

Temitope Ajayi, Azuka Onwuka, Blessing Orajiaka, Adebee, Chima, Christine E, Emmanuel Taiwo, Favour Agnonoga, FT, Gift Madusha, Ifenyinwa Mbakogu, Ikenna, Jonathan Okwo, I Victory, Mitchelle Defounga, Mukailat Salaudeen, Islamiyat Salaudeen, Nkechi Nwada, Nkem, Nuele, Obiora Onyinyechi Amadi, OD, Okoromac, Olawale Matti, Olusola Olasupo, Onyebuchi Amadi, Richard Abdul, Richard Ojeabulu, Roland Evborokhai, Ronke Disu, Samuel Okpala, Sanmi Conga, Timi Damiro, Sunday Ogundele, Tekena, Testimony, Chidinma Oraemesi, Chukwuma Obodo, Chinwe Ikeme , Moses Odinaka Ugwoegbu, Pearl Ejelike, Tomisin, Chichi, Helen Steve, Nnennaya, Oche, Lewis Chiekwe, Olanrewaju Asade, Oluwaseun Asheru, Stanley Orajiaka, Zoom user, Ayo, Soji Cole, Ude, Tomi, Ab, Nnenna Azuka Onwuka, Deborah A, Constance Oharanwa, Ify Nkeonyenwe, Hants Ivoko, Jessica, Macauley Okoro, Kelechi Miracle, Stanley Orajiaka, Chris Ewoh.

Agenda

1. Call to order

2. Adoption of Agenda

3. Approval of the Minutes of the last General Meeting 

4. Filling of the Vacant PRO position

5. Financial Report - AGM update recap

6. Kids Summer Camp

7. ANNS Tax Clinic

8. Ongoing Health Project

9. Designated ANNS Representatives

10.  Summer Barbeque Event

11.  Membership 

12.  Correspondence

13.  AOB

14.  Closing

1. Call to Order

The meeting commenced after initial delays due to quorum requirements and technical challenges accessing the Zoom platform.

The General Secretary II highlighted that quorum had not been initially met, prompting a short delay to allow additional members to join. The President noted recurring concerns around punctuality and encouraged members to join meetings on time. He also hinted at possible future review of quorum-related provisions.

2. Adoption of Agenda

The agenda which was shared before the meeting was presented and moved for adoption by Richard Ojeabulu, seconded by Gift Madusha.

3. Approval of Minutes of the Last General Meeting 

The minutes were confirmed to have been circulated prior to the meeting and motion moved for adoption. Richard Ojeabulu moved for adoption, seconded by Onyinyechi Amadi.

Opening Prayer

The opening prayer was offered by Onyinyechi Amadi.

4. Filling of the Vacant PRO Position

The PRO position remained unfilled after elections. In accordance with ANNS bylaws, the Executive Council nominated Ronke Disu, citing her prior experience serving in a media-related role within ANNS, active participation, commitment and willingness to serve.

Ronke had an opportunity to address the house, highlighting her passion for volunteering, previous experience and commitment to supporting the association.

A poll vote was conducted and Ronke Disu had 100% YES out of all the people that voted, and was declared the ANNS Public relations Officer (PRO).

5. Financial Report / AGM Update Recap

Presented by the Financial Secretary (Franklyn Anoje)

Financial Overview as of March 31, 2026

• Total Bank Balance: $41,548.31
• Fixed Deposit: Capital $20,000.00 (Maturity date – March 27, 2028)
• Fixed Deposit: Capital $2,718.04 (Maturity date – January 31, 2027)
• Total Cash Asset: $64,266.35

Key Clarifications

• Fiscal year: April 1 – March 31
• Dues paid during election period apply to the previous fiscal year
• Every member is required to pay annual dues for 2026-2027 fiscal year.

It was concluded that everyone who paid dues as at March 31, 2026 is now expected to pay the annual dues for 2026-2027 fiscal year.

Mitchelle Defounga commended the Financial Secretary for the report and provided feedback on its presentation. He noted that while not all members are familiar with detailed financial records, the summarized version of the report was easier for the average member to understand.

He further suggested that detailed financial breakdowns could remain for internal or executive-level review, while general meetings should prioritize clarity and simplicity for broader member understanding.

Compliance and Audit Observation

The President, noted that the financial report presented at the AGM had not undergone a formal audit prior to presentation, as required by the association’s bylaws. He acknowledged that an audit team should have been constituted ahead of the AGM to review the financials and ensure that only audited accounts are presented.

To address this gap, the President clarified that going forward:

• The role of the Financial Secretary II will be strengthened to function as an internal control and audit lead for the association 
• This role will help ensure proper financial oversight and compliance with ANNS bylaws 
• Measures will be put in place to regularize the audit process and prevent recurrence 

He emphasized that these steps are necessary to maintain transparency and reassure members that the association remains compliant with its governing rules.

6. Kids Summer Camp

Presented by the General Secretary II (Felicia Okpala)

• Proposed venue is Halifax Christian Church Facility in Farham Gate Road and feedback is expected from the management of the facility.
• Proposed date is August 10 – 14, 2026. Members were encouraged to save the date.
• Demographics is between 5-16 years old.
• Camp Director and 4 Team leads (Teachers) will be needed and volunteers encouraged to reach out. Volunteer committee members were also encouraged to lean in.
• More information will be sent to members.
• Gift Madusha had volunteered to serve as Chairperson of the Summer Camp Committee and this was announced by the president.

Action:

• Committee to be formed
• Program details and timelines to be communicated

7. ANNS Tax Clinic

Franklyn delivered the report on behalf of the Executive, beginning with an expression of appreciation to all volunteers involved in the tax clinic. He described the initiative as demanding, noting:

• Multiple late nights and extended working hours by volunteers
• Significant coordination challenges, including appointment scheduling and cancellations
• Personal involvement in managing the clinic operations after assuming responsibility

He specifically acknowledged the efforts of the President and the Financial Secretary II

for stepping in during difficult periods, including off-days, to ensure continuity of service.

Franklyn further highlighted and appreciated the dedication of the tax clinic volunteers, initially mentioning:

• Bukola Balogun
• Evelyn Egwaje
• Omotola Owoeye
• Sunday Ogundele
• Joy Ejuaye (noted to have stepped back in March due to other commitments)

He emphasized that these individuals demonstrated exceptional commitment and contributed significantly to the success of the program.

Program Impact and Observations

Franklyn noted that the tax clinic has significant growth potential for ANNS, as participation has expanded beyond Nigerians, with non-Nigerians also utilizing the service. He added that with improved structure and management, the initiative can become even more impactful.

Challenges Identified

Several operational challenges were highlighted:

• Frequent appointment cancellations and scheduling inconsistencies
• Situations where volunteers prepared for appointments, but members did not submit required documents or had unmet expectations about the service

Franklyn noted that tax filing through the clinic is not complex but requires cooperation from participants and that volunteers act in good faith.

He also acknowledged and apologized to members affected by cancellations due to logistical issues.

Deadline and Ongoing Access

Franklyn reminded members that the official tax filing deadline is April 30th and that the ANNS Tax Clinic will remain operational until that date. He encouraged members who missed appointments and those who were unable to complete their filings to contact him or any Executive member directly for assistance.

Member Contribution

The immediate Past president commended the volunteers and made a key recommendation:

• Volunteers should be recognized using their full names, not just first names
• Their names should be published in the ANNS WhatsApp group for proper acknowledgment

He emphasized that recognition is important and meaningful, even if it is not monetary.

The President complimented his remark by affirming that volunteers would receive formal recognition after the tax season, stating that their names would be published on official platforms, including the website and further highlighting the significant financial value of their work, noting that Tax filing services are typically paid services and ANNS volunteers provide these services free of charge, despite challenges and criticism

He further referenced comparisons with other organizations that pay tax preparers, underscoring the exceptional contribution of ANNS volunteers

Sunday Ogundele clarified that the tax clinic is not limited to the April 30 deadline and Members can still access tax filing support throughout the year, even after the deadline. He encouraged members to reach out to the association if they miss the deadline. ‘Members should understand that support remains available beyond the tax season’, he said.

The President recognized Sunday Ogundele as pioneer of the ANNS Tax Clinic initiative and a long-serving contributor who continues to support the program even after holding office. He expressed the association’s appreciation for his continued dedication.

8. Ongoing Health Project

The General Secretary I reviewed progress on the ongoing health initiative titled “Building a New Home in Nova Scotia: A Community-Based Approach to Enhancing Healthcare Workforce Recruitment and Retention.” The outgoing Executive Committee was commended for their work on the program.

It was reported that approximately 1,158 medical professionals have expressed interest in the initiative. These individuals have been formally welcomed and have received follow-up communications providing guidance and expectations for participation, including steps to prepare, adapt, and remain informed as the program progresses.

The next phase of the program will involve organizing a webinar session to provide participants with a clearer understanding of the program requirements and pathways for engagement. The Association will continue to maintain communication with interested healthcare professionals, with a focus on education and support for those seeking to practice or relocate to Nova Scotia.

Gift Madusha highlighted that the program’s core objective is to establish an ongoing mentorship framework for healthcare professionals outside Nova Scotia (both within Canada and internationally). The initiative is designed to build partnerships with stakeholders such as immigration consultants and Nova Scotia Health to improve recruitment pathways and ensure better access to opportunities. A key goal is to foster a sense of community and belonging, addressing challenges related to newcomer retention.

The President further noted ongoing strategic engagements with physicians and medical professionals to support the initiative. Concerns were raised regarding the absence of current grant funding applications, which may affect program expansion. Despite this, efforts continue to support incoming inquiries from medical professionals, particularly from Nigeria, who are seeking opportunities to practice in Nova Scotia.

Additional discussion highlighted systemic challenges faced by internationally trained doctors and nurses from Nigeria, including delays and barriers to employment despite qualifications and licensing. The president affirmed that these issues will be incorporated into the broader health program strategy to improve integration and fairness in recruitment processes.

10. Designated ANNS Representatives

The Vice President, Adaugo Nwakuna-Njaka, presented an update on the program, which aims to improve engagement with members of the Association living outside the Halifax Regional Municipality (HRM).

She explained that the initiative was developed as part of the promise during campaign, and in response to feedback from members outside HRM who feel disconnected and underrepresented within the Association. To address this, the program proposes appointing town representatives to serve as a communication bridge between the Association and local communities across Nova Scotia.

The designated representatives will be responsible for:

1.          Providing updates on members in their respective communities

2.          Reporting welfare concerns and community issues

3.          Escalating matters requiring intervention

4.          Strengthening communication and inclusion across all regions

Adaugo reported that so far, only five representatives have been confirmed. She noted that Nova Scotia has approximately 25 towns (excluding Halifax), highlighting a significant gap in coverage and the need for more representatives. She further emphasized the importance of broader participation, urging members to step forward or recommend others who can represent underserved communities such as Wolfville, Lunenburg, etc.

The underlisted representatives were confirmed:

1.             Sydney: confirmed – Moses Odinaka

2.             Annapolis Valley: confirmed - Olanrewaju Asade

3.             Truro: confirmed: confirmed -  Dr. Adedamola Ajayi

4.             Shelburne: confirmed - Favour Bonoga

5.             Port Hawkesbury: confirmed – Seun Oloyede

The President emphasized that every community matter, regardless of size, noting that even small Nigerian populations in areas such as Lunenburg remain important. He reinforced that the initiative will ensure equitable inclusion across all municipalities and that efforts are being made to align outreach with a broader wellness grant application covering multiple localities across Nova Scotia.

He further explained that the goal is to ensure that what is happening in HRM is extended to all communities, adopting a “one-member matters” approach. He also noted that regional representatives will be invited to participate in future executive meetings to strengthen inclusion and communication.

Additional Contributions & Recommendations

Islamiyat Salaudeen raised a concern that some representatives or potential volunteers may not be on the main WhatsApp group and may therefore miss key communications. She suggested leveraging existing representatives to identify and recommend others within nearby communities, especially in underrepresented areas. She also highlighted the potential to engage Nigerian students (e.g., NSCC communities) as part of expanding representation. Adaugo acknowledged and supported this suggestion, agreeing to reach out further to fill gaps.

Jonathan Okwo also contributed a strategic recommendation, suggesting that instead of relying solely on individuals, the Association should:

•          Engage institutions such as NSCC campuses and learning communities

•          Partner with existing networks such as churches, associations, and community groups

•          Explore engagement with municipal governments to strengthen visibility and participation at local decision-making levels

He emphasized that leveraging institutional and municipal networks could significantly improve reach and sustainability of the initiative beyond the current small pool of volunteers.

11. Summer Barbecue Event

The Welfare Director, Chiazoka Ikebata, announced that the 2026 Summer Barbecue event is scheduled for August 1, 2026, and encouraged members to “lock in the date” as it promises to be a major community gathering.

She confirmed that this year’s event will be held at Africville Park in central HRM, marking a change in venue from previous years. The location was described as centrally accessible across Halifax, Dartmouth, Bedford, and surrounding areas, and members were encouraged to promote the event widely and invite non-Nigerians to foster community inclusion and cultural engagement. The event will feature multiple side attractions and is expected to be a lively, family-oriented gathering.

Chiazoka also provided an update on her welfare activities since assuming office, noting ongoing support efforts including:

• Hospital visits, including support for a child in life support at IWK
• One Airport pick-up
• Coordination of welfare visits by members
• Provision of financial and food support for the family in the hospital, including meals prepared for a family expected to last up to two weeks
• Appreciation was extended to community members and supporters
• Special appreciation to Flenjor foods, for donation of raw food and kitchen for the preparation of the meals.

She emphasized that welfare activities require broader community participation and encouraged members not to leave responsibility solely to the welfare office. She also raised concern about limited reports of newcomers and airport pickups, urging members to report arrivals or individuals in distress promptly.

Gift Madusha suggested improving the airport pickup system by adding it to the Association’s website as a structured service, possibly using a Google Form to allow incoming requests to be sent directly to the welfare team for better planning and response. This suggestion was acknowledged positively by Chiazoka.

Community Recognition – Entrepreneurial Achievement

The President highlighted and celebrated a recent milestone within the community, noting that Flenjor Bread (our authentic Agege Bread), owned by a member of the Association, is now officially on the shelves at Atlantic Superstore.

He described the development as a significant achievement and a moment of pride for the association, emphasizing the importance of supporting and recognizing Nigerian entrepreneurs within the community. He also noted that similar progress has been seen with other Nigerian-owned products such as Topsie Chinchin, gaining visibility in major stores such as Sobeys.

Members were encouraged to celebrate and support these growing businesses as a reflection of the community’s progress and impact.

Finally, the President introduced Islamiyat Salaudeen as the Chairperson of the 2026 Summer Barbecue Committee, noting her prior contributions and expressing full confidence in her leadership. Islamiyat accepted the appointment and requested the support of the Executive Council and members, while the President assured her of full autonomy, support, and confidence in delivering a successful event at Africville Park on August 1, 2026.

12. Membership

The General Secretary I, Muyideen Alagbe reported that there are approximately 1,203 registered members, though this figure is believed not to reflect the full population of Nigerians in Nova Scotia.

To address this gap, he announced plans to conduct a membership revalidation exercise followed by a broader membership drive. Members will soon receive surveys aimed at updating and improving the accuracy of the database. The purpose is to gather more detailed demographic and professional information (e.g., doctors, lawyers, and other professionals) to better support members and improve representation in advocacy efforts.

The initiative will also introduce membership cards and associated benefits, with emphasis on strengthening value for members. The Gen. Secretary further encouraged members to pay dues consistently, noting that internal funding is essential for reducing reliance on external grants and enabling sustainable association activities.

Stanley Orajiaka sought clarification on whether the process would include updating the mailing list by removing inactive or relocated members. The Secretary confirmed that this is part of the plan, noting that the updated database will improve communication, streamline benefits, and ensure more accurate outreach.

During the discussion, Oche raised a concern regarding membership dues, explaining that he registered shortly before the election and was unsure about the financial year structure. He requested consideration for exemption due to timing. The President, approved the request, confirming that Oche would be exempted for the current financial year, with dues to begin from the next year. The Secretary also directed him to follow up via email for proper record-keeping.

The conclusion on this agenda, was to proceed with the membership validation process, database cleanup, and improved communication systems.

13. Correspondence

The President discussed updates relating to the Nigerian children’s enactment/mock parliamentary activity initiative, previously driven by Immediate Past President, Azuka.

He explained that the program was originally scheduled for April 8, but had been postponed multiple times. The President confirmed that preparations have been ongoing through a six-member volunteer team, who have been actively working with participating children to ensure they are well prepared for the event. The most recent communication from the organizers suggested a possible rescheduling to May, and the Association is currently awaiting confirmation.

Once a final date is received, it will be communicated to participants and the wider community.

14. Any Other Business (AOB)

Olanrewaju Asade revisited the discussion on designated representatives, recommending that representation be structured based on towns rather than municipalities. He explained that regions like Annapolis Valley consist of multiple distinct towns (e.g., Kentville, Greenwood, Middleton), and grouping representation at the town level or clustering nearby towns, would provide more accurate and effective coverage. The President acknowledged the suggestion and confirmed it would be reviewed and refined after the meeting.

The President also shared updates on two key strategic initiatives:

• Employment/Capacity Support Initiative:

Through a recently established strategic partnership (initiated under Immediate Past President), the Association is exploring opportunities to employ staff on a longer-term basis to support administrative, technical, and operational functions. This initiative is expected to be supported through an ICT-focused grant, enabling roles such as website management and broader administrative support. The goal is to reduce the workload on executives and improve efficiency.

• ANNS Community Housing (“ANNS Village”) Concept:

Preliminary discussions have begun around a potential housing and community development project, aimed at benefiting members through structured settlement and support systems. Further updates will be provided as discussions progress.

Additionally, IPP (Immediate Past President), provided an update on the LSI (Labour, Skills and Immigration) workplace training program. He noted that:

•            Approximately 70 applicants applied for the program

•            Only 12 participants were selected for the first cohort

•            The program has already commenced (started two Saturdays prior)

•            It will run for approximately 12 weeks, beginning with project management training

•            Expansion to additional cohorts will depend on the success of this initial phase

He emphasized the need to communicate clearly to applicants who were not selected and assured members that more opportunities may follow upon successful completion of the pilot.

15. Closing

The President appreciated members for their participation and contributions and further apologized, on behalf of the Association, for all offences in the past, encouraging everyone to lean in, stating that our theme in the current administration is ‘LOVE’. The President portrayed an analogy of light displacing darkness and appealed to everyone to see the good amongst one another regardless of people’s reactions. ‘As a community, let love be our watchword’, he said. 

He also appreciated the past executives for their service to the community, commending and acknowledging each individual executive that served in the former administration.

The meeting was moved for adjournment at 4:57pm by Azuka Onwuka, seconded by Mitchelle Defounga with a closing prayer by Islamiyat Salaudeen.

Next general meeting is Sunday May, 31, 2026.

Minutes prepared by Felicia Okpala, General Secretary II