Fast Wins: Email Scheduling + Excel Magic

Mar 03, 2026 10:46 am

Welcome to This Week’s Tech Tips!

Helping you work smarter — one click at a time.


New on YouTube

Scheduling emails

There are many reasons to delay sending an email:

  • Batch sending
  • You may want to change it
  • It needs to arrive at a specific time


Creating an email now to send later is a great tool to know about. I have several videos on this,

🎥 Outlook https://youtu.be/v9N2h0eUkh8

🎥 Gmail https://youtube.com/shorts/BwJlLm7WT5I?feature=share



Quick Pro Tip

Week 3 – Excel Cleanup Magic

Theme: Fast Wins

Let’s talk about Flash Fill (Ctrl + E).


When it works, it feels like magic.

Start typing a pattern in one column — splitting names, extracting codes, reformatting dates — and press Ctrl + E. Excel figures out the pattern and fills the rest for you.


It’s brilliant when:

  • You’re cleaning imported data
  • You need to split full names into first and last
  • You’re reformatting inconsistent text


But it doesn’t always get it right.


Flash Fill works based on patterns — so if your data isn’t consistent, it can produce unexpected results. Always scan the output before you trust it.


💡 Bonus tip: It’s especially useful after importing data from systems that don’t quite format things the way you’d like.


Small shortcut. Big time saver.

🎥 https://youtu.be/yNbKB0ZDGmA




Upcoming Live Webinar

Inspired First. AI Second.

📅 25 March 2026 | 4–6pm (London Time)

Cost: £32.40 (use code PlanFirst before 8 March to get 10% off)


Learn how to plan consistent social media content using your voice and ideas first — with AI supporting you, not replacing you.


If you’ve ever stared at your content calendar wondering what to post next, this session will give you a simple framework you can reuse again and again.


Save your spot here: https://businessittraining.com/inspired-first-ai-second



In Case You Missed It

PowerPoint Tip: Speaker Notes – A Key to Presenting with Confidence

If you’ve ever worried about forgetting what to say during a presentation, this tip is for you.


In this video, I show you how to use Speaker Notes in PowerPoint to keep your talking points organised — slide by slide — so you can present confidently without reading directly from the screen.


You’ll learn how to:

  • Add and expand speaker notes
  • Use Notes Page view for detailed content
  • Adjust the Notes Master for consistent formatting
  • Print notes pages for presenting or handouts


It’s a simple feature that makes a big difference — especially if you’re presenting regularly.

🎥 https://youtu.be/9GwDn5sZzFI


Thanks for reading!

Katherine from Business IT Training

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